Senior Administrative Officer

About the job

REF NO: 3/1/1/1/2026/309 NOTE: EE Targets: Coloured, Indian and White Males, and Coloured, Indian and White Females, and Persons with Disabilities. DUTIES: Provide financial management services. Facilitates, plan, oversee, drive the timely and accurate preparation of the annual budget in line with Public Finance Management Act (PFMA), Treasury Regulations Strategic priorities weekly / monthly / quarterly. Compile Demand Management Plan (DMP), Medium Term Expenditure Framework (MTEF), adjustment estimates and Estimated National Expenditure (ENE). Oversee effective, efficient and economical utilisation of funds. Document and communicate procedures for accessing and shifting of funds. Coordinate budgeting, audit and financial functions. Verify T&S and sundry and overtime payment. Administer the procurements of goods and services. Compile, manage and maintain the Demand Management Plan. Facilitate Supply Chain Management services. Facilitate monthly, quarterly and annual reporting on SCM related matters. Control over safekeeping, utilisation and maintenance of all assets. Ensure proper administration of sourcing and evaluation of quotations. Capture and authorise of goods / services on LOGIS system. Handle queries from internal and external clients relating to supply chain matters. Render general office support services. Supervise, motivate and develop staff through individual performance agreements. Provide assistance in the developing / reviewing of operational plan. Compile various submissions / memoranda and responses. Attend to queries from Internal Audit. Administer leave forms/attend to queries. Make travel/conference bookings and confirmations. Provide secretariat services. Administer asset. Maintain asset register. Liaise with asset unit during asset verification. Manage outgoing and on-going assets. Allocate equipment to officials. SALARY: R413 001 per annum (Level 08) CENTRE: Gauteng (Pretoria) EQUIREMENTS : Minimum requirements: Applicants must be in possession of a Grade 12 Certificate and National Diploma in Public Administration / Public Management / Business Administration / Business Management or relevant equivalent qualification. Minimum of 2 years’ experience in administration environment. Job Related Knowledge: Public Service Regulations. Financial procedures. Treasury Regulations. Basic Accounting System (BAS). Job Related Skills: Computer Literacy. Interpersonal skills. Organising and Planning skills . Communication (verbal and written). Analytical skills. Problem Solving skills. Financial Management skills. Report writing skills. Confidentiality, fairness, respect and honesty. Valid Driver’s License. Work under pressure. Teamwork. Work extra hours. ENQUIRIES: Mr HS Tshinavhe Tel No: (012) 338 7389 APPLICATIONS: Applications can be submitted by hand delivery during office hours to: Office of the Chief Registrar of Deeds at 600 Lilian Ngoyi Street, Arcadia, Pretoria, 0083. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted Chief Directorate: Deeds ICT

Duties

Coordinate administrative support for NARYSEC recruitment and participant administration. Coordinate administrative and logistical support for recruitment, screening, shortlisting. interviews, participant verification and induction processes in accordance with approved NARYSEC Standard Operating Procedures. Prepare recruitment documentation, interview packs. attendance registers and related administrative records. Verify participant application documents and maintain recruitment databases and participant records. Prepare participant appointment, registration and contractual documentation. Administer participant movements, including appointments, transfers. resignations, terminations, stipend deductions and related Human Resource documentation. Respond to par ticipant administrative enquiries and provide programme support services. Accompany participants during approved programme activities where required. Provide administrative support for Provincial Programme Implementation. Prepare official correspondence, submissions, memorandum. reports and other programme documentation. Coordinate meetings, prepare agendas. compile minutes and maintain records of decisions. Maintain participant files. attendance records and programme documentation throughout the programme lifecycle. Coordinate and quality assure. participant payroll and PERSAL certification documentation prior to submission. Maintain records relating to community service, skills development and participant progression. Coordinate stakeholder communication and maintain administrative records relating to programme implementation. Perform general administrative support functions to facilitate effective programme delivery. Provide administrative support for financial planning, budgeting and reporting, including the compilation and monitoring of the Directorate Management Plan (DMP), Procurement Plan and financial reports. Coordinate the procurement of goods and services in accordance with the approved DMP , Procurement Plan and departmental procurement procedures. Maintain the invoice register, track payments with Finance and follow up on outstanding invoices. Coordinate Information Management and Programme Reporting. Compile participant statistics and monthly, quarterly and annual programme performance reports. Compile information required for the Annual Performance Plan (APP), Integrated Operational Plan (IOP) and other management reporting requirements. Maintain programme information systems and databases, including extracting and analysing NIMS reports. Maintain Portfolio of Evidence and supporting documentation for programme implementation. Maintain participant filing systems and records in accordance with departmental records management policies. Monitor the completeness, accuracy and integrity of programme information and supporting documents. Prepare management information and statistical reports for Provincial and National Office. Coordinate Travel, Logistics and Programme Support Servi

Enquiries

Mr T Mtintsilana Tel No: (021) 467 7888

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