Senior Administrative Officer: Supply Chain Management

About the job

REQUIREMENTS: Minimal educational qualification: An appropriate National Diploma (NQF 6) or equivalent in Supply Chain Management. Experience: Appropriate experience in Supply Chain and Warehouse Management, including demand planning, inventory optimization, supplier coordination, and maintaining efficient storage and distribution systems. Appropriate experience in managing & handling stock in a store/warehouse environment. Inherent requirement of the job: Valid (Code B/EB) driver’s licence. Competencies (knowledge/skill s): Ability to collate, verify data, work accurately and methodically. Good interpersonal and organisational skills. Computer skills (MS Word, Excel and Outlook). Knowledge and practical experience in LOGIS or Basic Accounting System (BAS). Knowledge of ad ministrative and/or support duties in a store/warehouse. NOTE: No payment of any kind is required when applying for this post. Candidates will be required to do a practical test DUTIES: Acquisitions Management - Handling and contract management as per notices in order to procure medical consumables (contract and non- contract). Ensure Compliance with the AO system and delegation when acquiring goods and services. Ensure strict adherence to and continuously maintain up- to-date knowledge of applicable departmental policies, prescripts, and procedures. Managing procurement end-to -end in terms sampling request, evaluation submission, presenting to QC, following the relevant procurement processes. Execute responsibilities within the Electronic Procurement System (ePS ), ensuring adherence to procurement prescripts and compliance requirements. Prepare bidding templates and supporting documentation for presentation to the Quotation Committee. Compile and report on stock on hand and dues-out, supporting effective inventor y control and planning. Contract management, Forecasting, Demand, Reporting & Policy development for warehouse. ESL, Logis ICN Compliance & BMI. Maintain regular communication with suppliers and internal stakeholders, ensuring timely follow -up on outstandi ng orders. Assist with interim and annual financial reporting, including financial year -end processes. Performed ad-hoc administrative and operational support tasks as required. Initiate and formulate new proposals for optimal efficiency and effectiveness regarding service. Human Resource Management - Attendance register control, leave planning and control, labour relations, training & development identification and performance agreements and review. SALARY: R413 001 per annum CENTRE: Western Cape Health Warehouse ENQUIRIES: Mr D Botha Tel No: (021) 833- 7623 or email: Daniel Botha at Daniel.Botha@westerncape.gov.za Chief Directorate: Supply Chain Management

Duties

Facilitate the Procurement process for Red Cross War Memorial Children’s Hospital from demand to delivery, inclusive of non-performance management administrative duties. Effective and efficient management of the Procurement on Logis and Electronic Procurem ent Solutions (ePS) environment. Perform the duties as an Approver on ePS. Ensure the effective application of procurement policy processes including management of acquisition, contract and demand management. Coordinate and advise on the process of draftin g specifications. Authorize transaction on LOGIS. Reporting on internal and external stakeholders (IFS, AFS and other). Accurate and timeous reporting of information related to medical consumables and all the other items that are used in the Hospital envir onment to internal and external stakeholders. Effective procurement of all institutional assets, consumables, medical items, major and minor and ensuring budgets are spent. Liaise with end users, service providers and other departments regarding Supply Chain matters. Effective management of Institution’s Infrastructure procurement. Ability to work overtime as and when required. Developing and training staff in Supply Chain Management. Perform supervisory functions by advising training and development of own staff.

Requirements

Minimum educational qualification: Senior Certificate (or equivalent) with Mathematics or Accounting as a passed subject and/or Senior Certificate (or equivalent) with experience/competencies that focuses on the Key Performance Areas (KPA’s) of the post. Experience: Appropriate experience in Supply Chain Management (Procurement). Appropriate experience in the Procurement Process. Competencies (knowledge/skills): Appropriate knowledge of and practical experience in Logis and the Integrated Procurement Solutions (ePS). Good verbal and written communication skills. Computer literacy in MS Word, MS Excel, Outlook. Good organizational skills. Be able to manage a team of Procurement Clerks. Knowledge and experience of the Procurement process. Knowledge of Asset and Inventory (warehouse) Management procedures. Knowledge of PFMA, Finance instructions, Provincial and Treasury regulations. Knowledge of the Preferential Procurement Policy Framework Act 5 of 2000 (PPPFA). Ability to apply the Disciplinary code. Knowledge of Accounting officer system and maintenance services 16B.

Enquiries

Mr S Ntsonkotha Tel No: (021) 658-5892

More open jobs at Department of Health and Wellness (Western Cape)

Before you apply

• Build an ATS-friendly CV

  Practical tips to help you stand out.

• Complete your Z83 form

  Step-by-step guidance for government jobs.

• Spot job scams

  Learn how to identify and avoid common scams.

Browse more