Administrative Officer: Assets Management

About the job

REF NO: REFS/057117 (X2 POSTS) REQUIREMENTS: A minimum three year National Diploma (NQF Level 6) in Accounting/ Financial management. 2-3 years’ experience in Finance. Client orientation and customer focus. People management and empowerment. Service delivery innovation Problem solving and analysis. NOTE: Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifi cations evaluated by the South African Qualifications Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requ irement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management PreEntry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-preentryprogramme. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the interview and technical assessment for all SMS posts, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity in compliance with the DPSA Directive on the implementation of competency -based assessments. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013. For general enquiries please conduct Human Resources on 010 345 1535. NB: If you do not receive any response within 3 months, please accept that your application was unsuccessful. No faxed, post or hand delivered, and late applications will be considered. DUTIES: Tag and label assets using barcodes or asset numbers. Maintain a record of vehicles received and reissued by asset management. Follow internal asset management procedures and controls and ensure compliance with PFMA and Treasury Regulations. Support internal and external audits by providing asset- related documentation. Conduct periodic physical verification of assets to confirm their existence and condition. Reconcile verified assets to the asset register and investigate all discrepancies. Coordinate and convene meetings with asset coordinators to address verification outcomes and enforce compliance. Perform ongoing follow -ups on unverified. missing, or discrepancies identified during. verification, and escalate unresolved matters where necessary. Process disposal of redundant, damaged, or lost assets in line with asset management processes. Assist with loss reports and ensure appropriate documentation is filed. Prepare monthly and quarterly asset management reports. Highlight discrepancies and assist with corrective action. File asset-related documents and records systematically. Respond to internal queries regarding asset status or information. Administer the key management system by recording the issuing and return of keys. Maintain and update asset movement records, including tracking of transfers, disposals, and reallocations. Capture new assets into the asset register in line with approved supporting documentation. Update asset movements (locations, disposals, transfers). Process disposals, transfers, and derecognition transactions accurately and in accordance with GRAP requirements. Perform regular reconciliations between the asset register, general ledger, and physical verification reports. Correct errors and update asset information such as location, custodian, condition, and useful lives. SALARY: R338 106 per annum (Level 07) CENTRE: Bedfordview ENQUIRIES: Ms. Khutso Mot

Enquiries

Ms. Khutso Motshekga Tel No: (010) 345 1538

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