Senior Admin Officer: Towing and Auctions

About the job

REF NO: REFS/057128 Requirements: A minimum three-year National Diploma (NQF Level 6) in Public Management or Public Administration or Business Management. 2-3 years relevant experience in towing and auctions at Salary level 7. Knowledge of towing, auctions and vehicle assessments. Ability to implement and maintain simple, effective record keeping for towing and police clearances. Ability to liaise with towing merchants and RT46 contract administrators. Ability to coordinate relief vehicles based on the approved procedures and policy. Ability to coordinate enquiries from client departments, service providers and other stakeholders relating to withdrawn vehicles, towing and auctions. Valid driver’s license. Notes: Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful. Find us Address 75 Fox Street, Mashalltown Johannesburg 2000 Email us Email e-recruitment@gauteng.gov.za Quick Links All Jobs About Us © Gauteng Provincial Government . Powered by Department of e-Government Duties: Oversee Vehicle Life Cycle Programme (Repairs and Maintenance): Oversee the provision of towing and auction services to the entity, Liaise with client departments, service providers and other stakeholders on towing, auctions and vehicle assessments, Coordinate enquiries relating to withdrawn vehicles, towing and auctions, Implement and maintain simple, effective record-keeping systems for towing and police clearances, Liaise with towing merchants and RT46 contract administrators, Compile weekly, monthly and quarterly reports on towing, auctions and vehicle assessments, Coordinate the planning, development, implementation and monitoring of towing, auction and vehicle assessment activities. Coordinate Towing and Auction Administration: Compile and administer auction documentation. Obtain, verify and maintain TransUnion vehicle values for auction and disposal processes, Compile and maintain vehicle assessment reports and supporting documentation, monitor staff performance and maintain performance administration records within the unit, Document activities and compile weekly progress reports for review, Verify the execution of applicable maintenance procedures and administrative controls. Monitor Strategy and Development Initiatives: Review new business initiatives that affect towing, auctions and vehicle assessments, participate in approved projects and operational improvement initiatives within the area of responsibility, Assess the operational impact of new initiatives, projects and process changes, Communicate approved initiatives and process changes to relevant stakeholders, monitor implementation of approved changes and record their effect on service delivery. Supervise unit resources, including people management: Make budgetary recommendations and advise on spending, supervise resources to ensure effective services, implement sound management of human resources within the component, perform daily supervision of the section, Facilitate and encourage staff development to meet the changing demands of the job. Maintain Stakeholder Relationships and Monitor Continuous Improvement: Review operational processes and recommend continuous-improvement actions for towing, auctions and vehicle assessments., Maintain strong relationships with internal and external stakeholders to promote effective service delivery, Engage and negotiate with key stakeholders to facilitate compliance with towing and assessment requirements, Liaise and communicate with departments, customers, suppliers and other service providers, Coordinate an effective interface with other departmental staff, Monitor improvement actions against entity goals, service standards and customer requirements. Coordinate Relief Vehicle Administration Activities: Coordinate requests and allocation of relief vehicles to client departments in line with approved procedures, Verify vehicle availability, allocation approvals and supporting documentation before release, Record vehicle issue and return dates, mileage, fuel levels and vehicle condition in the relevant registers or systems, Monitor the duration of relief vehicle allocations and follow up on overdue returns, extensions and substitutions, Liaise with client departments and relevant internal units regarding relief vehicle availability, collection, return and replacement, Verify relief vehicles on issue and return and record any damages, defects or incidents for referral to the relevant unit. Compile weekly and monthly reports on relief vehicle allocations, utilization, outstanding returns and exceptions.

Enquiries

Ms. Khutso Motshekga (010) 345 1538

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