Registry Clerk: Executive Support
Department of Economic Development (Gauteng) · Umnotho House Johannesburg, Gauteng, South Africa
Closes 20 November
- Location
- Umnotho House Johannesburg, Gauteng, South Africa
- Salary
- R237 453 per year
- Posted
- 31 October 2026
- Closing date
- 20 November 2026
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About the job
REQUIREMENTS: Grade 12. 1-2 years’ experience in the Office of an Executive. DUTIES: Provide registry counter services. Attend to registry clients and respond to telephonic and other registry -related enquiries. Receive and register hand- delivered mail, files and documents in the appropriate registry registers or electronic systems. Date -stamp, sort and categorise incoming documents in accordance with established registry procedures. Verify and acknowledge receipt of documents submitted at the registry counter, ensuring completeness and providing confirmation of receipt where required. Distr ibute and route documents and files to the relevant officials or offices for further processing. Process Incoming and Outgoing Correspondence. Prepare outgoing correspondence for dispatch in accordance with departmental procedures. Verify recipients’ detai ls, addresses and supporting documents before dispatch. Dispatch official correspondence through approved channels, including courier, postal services, email or hand delivery. Monitor the delivery of outgoing correspondence and follow up on delayed or undelivered items. Maintain proof of dispatch and delivery for accountability and audit purposes. Track outstanding correspondence and report delays or discrepancies to the relevant supervisor. Maintain an Effective Filing and Records Management Service. Operate office equipment, including photocopiers, scanners, printers and binding machines, to support registry operations. Reproduce and scan official documents as required for departmental recordkeeping and administrative purposes. Monitor the availability of paper, toner and other consumables required for the effective operation of office equipment. Perform basic routine maintenance and troubleshooting of office equipment in accordance with operating instructions. Operate and Maintain Office Equipment for Regi stry Functions. Report equipment faults and arrange for repairs or servicing through the appropriate departmental channels. Coordinate the Processing of Documents for Archiving and Disposal. Identify records due for archiving or disposal in accordance with approved records retention schedules. Assess and prepare records for archiving or disposal in line with departmental records management procedures. Compile and update inventories and lists of records earmarked for archiving or disposal. Arrange the transf er of records approved for archiving to the designated archival storage facility. Facilitate the disposal of records upon approval by the authorised officials and in accordance with applicable legislation and departmental policies. SALARY: R237 453 per annum (Level 07), plus benefits CENTRE: Umnotho House Johannesburg ENQUIRIES: Siphiwe Nhlapho/Lebohang Molefe at 066 196 6890/079 803 5373 Branch: Directorate: Executive Support
Source
Published by DPSA at dpsa.gov.za. The advert and its text belong to Department of Economic Development (Gauteng); Honde shows it as published and links to the original. Check the closing date and requirements there before you apply. Genuine employers never ask you to pay to apply.
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